Terms & Conditions - Good Causes

We want to enable as many local voluntary and community sector organisations, including sports clubs and other constituted clubs, to join the North West Leicestershire Community Lottery as a good cause.

Below are the criteria that will be used in deciding whether or not an organisation qualifies to join, to ensure we meet the requirements of the Gambling Commission.

No Application Fee - there is no application fee to join.

Criteria for joining:

The Council has been granted a licence to run the lottery by the Gambling Commission and part of its licence obligations are to ensure that all good causes meet certain criteria.

Your organisation must:

• Be a non-profit* organisation that provides community activities or services within North West Leicestershire
• Activities or services need to benefit the communities/residents of North West Leicestershire only
• Have a constitution or formal set of rules appropriate to the legal status of the organisation
• Adhere to equalities principles with a policy or statement in place
• Have a bank account in the name of the organisation
• Have a safeguarding policy in place if working with children, young people and/or vulnerable adults
• It is your responsibility to have appropriate policies, procedures and insurance in place to cover the work/project you are delivering

*Non-profit organisations are defined as:

• Constituted groups (associations, clubs, societies)
• Registered Charities
• A Social Enterprise (see www.valonline.org.uk/introduction-trading/legal-structures-social-enterprise)

Not a constituted group and need advice?- Voluntary and Community Group Support | Resources, training and support for charities (valonline.org.uk)

Applications to join the lottery will not be accepted from:

• Any statutory bodies, including Parish Councils**, schools and academies***
• Individuals
• Organisations that do not provide services within the boundaries of North West Leicestershire
• Organisations which aim to make a profit for the benefit of private individuals rather than the community
• Organisations that cannot provide sufficient evidence of their legal status and governing documents
• Groups promoting a particular religious or political belief or activity, or campaign that does not directly relate to the provision of community activities and services within North West Leicestershire district

** Parish Councils may apply for specific projects that benefit their local Community, outside of their statutory obligations.

***Parent/Friend Associations of schools and academies may apply where properly constituted independently from the school and where all other criteria are met.

Incomplete applications will not be accepted.

Successful applications to the Lottery scheme will need to:

Provide evidence of all eligibility criteria.

• Agree to spend the proceeds from the North West Leicestershire Community Lottery on community activities or services that directly benefit the residents of North West Leicestershire
• Agree to a site visit / meeting before agreement if required, possible six monthly spot checks thereafter or any further contact as deemed necessary by North West Leicestershire District Council for audit purposes
• Aim to sign up to 20 supporters within the first month
• Agree to the name of the organisation being used in publicity for the North West Leicestershire Community Lottery
• Agree that the North West Leicestershire District Council logo must be included on all publicity material relating to your projects or activities that are funded through the North West Leicestershire Community Lottery
• Inform North West Leicestershire District Council immediately if the organisation / group intends to disband, changes its aims, legal status or any other policy that may affect its eligibility for the scheme

Please note the following:

• The council reserves the right to reject any application for any reason without offering an appeals process
• The council will reserve its rights to not accept or cease to licence any organisation with a minimum of 7 days notice for any reason. If fraudulent or illegal activity is suspected cessation will be immediate

Privacy Notice

In order to register as a good cause for the North West Leicestershire Community Lottery, organisations / groups must provide key information and documents to support their application. This includes personal data, such as contact details of key persons associated with the running of the organisation / group.

We collect this information in order to:

• Check the eligibility of the organisation / group to register as a good cause in line with our Terms and Conditions
• Enable the Council to make contact with key persons associated with the running of the organisation / group in line with monitoring expectations. For example, initial and annual checks relating to eligibility
• Enable the Council to make contact with key persons associated with the running of the organisation / group on any matters relating to the North West Leicestershire Community Lottery such as its progress, changes to how it is run that may affect participating good causes and special events

All information provided at the point of application, will be held by the Community Focus Team at the District Council and will only be accessed by authorised Council employees. All data provided, including copies of documentation, will be held by North West Leicestershire District Council and will be review periodically.

Information/data will be retained for a period of 6 years after any organisation / group that leaves the North West Leicestershire Community Lottery scheme. Application information relating to any organisations / group who are not accepted for any reason will be removed within a period of 6 months.

If you would like to find out more about how and why we may process your personal data and your data protection rights please view our full Privacy Notice.

If you have any queries or concerns, you can also contact our Data Protection Officer by email to [email protected] or by phoning 01530 454763. You can also contact the Information Commissioner's Office (The ICO) if you think there is a problem (Information Commissioner's Office (ICO)). The first thing to do is to contact the Data Protection Officer on the details above to see if they can help to resolve your problem.

Additional information is available on the North West Leicestershire District Council website.